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Antarctic Division
State Branches & Regions
Annual General Meeting

Annual General Meeting

The ANARE Club has its national office based in Melbourne, Australia.
The National committee members include representatives from several states.

Members from all states are free to nominate to serve on the National Council and attend the four meetings held each year. 

ANARE Club Council for 2017-18
The 2017 Annual General Meeting of the ANARE Club Inc. will be held
on Sunday 20 August 2017 at 2:00 pm
at the Bayview Eden, 6 Queens Road, Melbourne 3004

Under the Constitution/ Rules of the ANARE Club, the 13 National Council positions will be declared vacant for election to National Council for the ensuing year 2017-2018.
These positions include 4 Office Bearers (President, Vice President, Treasurer, and Secretary) and 9 Ordinary Councillors.
In addition there are two ex officio positions of Immediate Past President and Editor, Aurora Journal, for which no election is required.

Notice of the Meeting & Agenda, proxy voting form and the list of Nominee’s statements have been posted to all financial members.

Your Vote is Important: Under the Constitution/ Rules the quorum requirements for the Annual General Meeting is the presence (physically, by proxy or as allowed under rule 35 (electronic communication) of 10% of the members entitled to vote.

Notice of ANARE Club Inc. 2017 Annual General Meeting and Agenda
Statements by nominees for positions on the 2017-18 ANARE Club Inc. Council
2017 Proxy Voting Form for ANARE Club Inc. 2017-18 Positions on Council as pdf or
the same proxy form as a Word document for people to fill in an forward by email

Nominations closed on 10 July 2017
2017-18 Nomination Form

Forms for previous years are at the bottom of this page


Pursuant to the Club Rules, all financial Full, Associate Members and Life Members (eligible Members), are invited to nominate (on the official Nomination form to be downloaded from the Club website or obtained from the Secretary), as candidates for the above National Council position(s) and be nominated/seconded by two financial members of the Club. Please note that Council has determined that candidates for Council positions should prepare a brief C.V. of not more than 200 words, describing their experience relevant to the position(s) being sought.

Please note closing date for above nominations was 10 July 2017 only to allow Nominee’s statements to be published in Aurora. However, Rule 51 permits nominations to be submitted up to or at the AGM, but without opportunity for insert in Aurora.


An eligible ANARE Club member who is unable to attend the Annual General Meeting (AGM) on 20 August 2017 and wishes to vote, may appoint another eligible ANARE Club member (as his/her Proxy Holder, who will be attending the meeting), to cast a vote on his/her behalf (that is; to vote by proxy) at the AGM.

Generally, the ‘Chairman of the Meeting’; the ‘Secretary’, or the ‘named member attending’, is appointed as a Proxy Holder.

  1. Members are encouraged to make an informed vote by directing their Proxy Holder to vote in accordance with their wishes. Alternatively, they may simply leave their voting to their Proxy Holder as an undirected vote.
  2. Proxy forms, duly completed and signed, should be sent either;

by Post to the Returning Officer, ANARE Club, GPO Box 2534, Melbourne 3001, to be received NOT LATER THAN COB on Friday 18 August 2017;

OR, by Email to the Returning Officer at by 2.00 pm on Saturday 19 August 2017;

OR by hand delivery to the Returning Officer at the commencement of the AGM on 20 August 2017 at 2.00 pm.

D. M. Dodd Secretary 6 August 2017

Forms for previous years

Covering Letter for AGM
2016-17 Nominations for Council
2016 Proxy Voting Form- AGM -(.pdf)
2016 - AGM Preliminary Notice and AGENDA   

Nominations closed -  11 July 2016
2016-17 Nomination Form -pdf

2015-16 were
2015-16 Nominations for Council
Candidates statements for Election of President and Vice-President for 2015-16
2015 Proxy Voting Form- AGM -(.pdf)
2015 - AGM President's Report